Today’s recruiters juggle a ton of data, especially during and after recruitment drives. Think about it: while varied by industries, most candidates expect a response within a week of initial contact – that’s a lot of pressure to collect, organize, and analyze information to schedule an interview!
If recruiters don’t keep up, they risk losing qualified talent to competitors who do provide a timely, engaging experience. That’s why streamlined scheduling is so crucial. Interview scheduling software can be a lifesaver, helping recruiters accelerate the process and improve the candidate experience.
So, let’s dive into some of the best scheduling app available in 2025 to help you manage your recruitment efforts more efficiently!
Rakuna's 2025 Best Scheduling App Pick for Recruiters
Calendly stands out as a go-to scheduling tool trusted by professionals across industries. Its clean interface, intuitive workflows, and customizable features make it easy to coordinate across teams and time zones. What truly sets Calendly apart is its free-but-robust entry plan. For recruiters managing multiple candidates and stakeholders, Calendly offers a reliable way to enhance organization and create a smooth, professional scheduling experience for all parties involved.
Pricing:
- Free Plan: Always free, includes unlimited 1-1 meetings, one event type, calendar connection, video conferencing integration, booking page customization, confirmation emails, site embedding, and mobile/browser extension.
- Standard Plan: $10 per seat per month, includes all Free features plus unlimited event types, multiple calendar connections, integrations with HubSpot, Mailchimp, Stripe, PayPal, Zapier, Webhooks, Google Analytics, team scheduling, reminders, and 24/7 live chat support.
- Teams Plan: $16 per seat per month, includes all Standard features plus Salesforce meeting sending, round-robin meetings, prospect routing, advanced admin features, and optional Single Sign-On.
- Enterprise Plan: Starts at $15,000 per year, includes all Teams features plus SSO & SAML, domain control, Salesforce look-up routing, audit log compliance, data deletion API, customer success rep, Microsoft Dynamics integration, and legal reviews.
Pros
- Customizable Scheduling Links: Calendly allows users to create personalized scheduling links, enhancing professionalism and aligning with personal or company branding.
- Automated Reminders: The platform sends automated reminders to meeting participants, reducing no-shows and ensuring better attendance rates.
- Buffer Times Between Meetings: Calendly enables users to set buffer times between meetings, preventing back-to-back appointments and allowing for necessary preparation or breaks.
- Group Event Scheduling: The software supports scheduling group events, offering flexibility in organizing meetings with multiple participants.
Cons:
- Limited Event Types in Free Plan: The free version of Calendly restricts users to creating only one event type, which may not suffice for those needing multiple scheduling options.
- Single Calendar Connection: Calendly connects to only one calendar per account, potentially complicating scheduling for users managing multiple calendars.
- Learning Curve for Advanced Features: Some users may experience a learning curve when exploring Calendly’s advanced features, which could require additional time to fully utilize.
Rakuna Interview Scheduling Software is designed to simplify and streamline the interview coordination process for modern recruiting teams. Built with flexibility in mind, Rakuna allows recruiters to efficiently schedule most popular interview types, from one-on-one, panel, back-to-back interviews, and super-day interviews with candidates, all while integrating seamlessly with other HRIS programs through API Integration.
What sets Rakuna out to be one of the best scheduling app of its size is its ability to handle complex scheduling scenarios by integrating with users’ calendars for efficient scheduling as well as enabling candidates to self-schedule, ensuring a smooth and organized process even in high-volume hiring environments. For teams seeking a solution that prioritizes efficiency and a stellar candidate experience, Rakuna delivers every time.
Pricing: Please book a demo with team Rakuna for a free consultation and customized pricing tailored for your team.
Pros:
- User-Friendly Interface: Rakuna’s intuitive user interface is designed with a user-first approach, enabling recruiters to navigate the platform seamlessly. Users have highlighted the clean layout and straightforward functionality that reduces the time needed to schedule interviews or manage candidates. This makes it particularly useful for busy recruiting teams handling multiple tasks simultaneously.
- Efficient Candidate Management: The self-scheduling feature empowers candidates to choose their preferred interview slots from the available options, eliminating back-and-forth communications. Recruiters have praised this capability for saving significant time, especially when managing a large volume of candidates during peak hiring seasons.
- Seamless Integration: Rakuna’s compatibility with various ATS platforms and HRIS programs through simple API integrations ensures that recruiters can synchronize data effortlessly between their existing toolset & Rakuna Interview Scheduling Software
- Responsive Customer Support: Users consistently commend Rakuna’s customer support team for their prompt and effective responses. Whether addressing technical issues or guiding new users, the support team ensures a smooth onboarding experience and ongoing assistance. Recruiters have noted that their concerns are often resolved quickly, even during high-pressure recruiting periods.
Cons:
- Early-Stage Development Bugs: As a newer entrant to the market, Rakuna occasionally experiences minor bugs, such as system lags or glitches when handling bulk operations. However, users have acknowledged the support team’s dedication to resolving these issues swiftly, minimizing disruptions.
- Learning Curve: For new users unfamiliar with Rakuna’s advanced features, there may be a learning period required to fully grasp its functionalities. Training or onboarding sessions are often recommended to help users make the most of the platform’s capabilities, particularly for those new to recruitment technology.
Doodle is a versatile scheduling tool that shines in collaborative planning, making it a standout choice for recruiters managing complex interview setups. Its unique polling feature allows participants to vote on their preferred time slots, simplifying the process of aligning multiple stakeholders’ schedules.
Pricing:
- Free: $0, for individuals, includes unlimited group polls and sign-up sheets, one booking page, and integrations with Google Meet and Zoom.
- Pro: $6.95/user/month (billed annually), adds no ads, unlimited booking pages, and 1:1s, custom branding, Microsoft Teams/Webex integration, AI-assisted meeting descriptions, and Stripe payment collection.
- Team: $8.95/user/month (billed annually), includes all Pro features plus admin console, roles/permissions management, co-hosting, booking on behalf of others, and activity reports. Starts with 5 users.
Pros:
- Group Polls and RSVP Tracking:
Doodle offers features like Group Polls and RSVP tracking, which help identify suitable meeting times for all participants, especially for large-scale events. - Multiple Calendar Integrations:
Users can connect up to 10 calendars from each calendar provider, a higher limit compared to some other scheduling tools, enhancing flexibility in managing multiple schedules. - Custom Branding:
Doodle allows businesses to add their own logo, background images, and select a color scheme, maintaining brand consistency during scheduling. - Book on Behalf Feature:
This feature enables users to arrange meetings directly on someone else’s calendar without waiting for their availability confirmation, streamlining the scheduling process.
Cons:
- Reliability of Calendar Sync:
Some users have reported that the calendar sync feature is not always reliable, which can cause scheduling conflicts and confusion. - Advertisements in Free Version:
The presence of numerous ads in the free version can make the interface look cluttered and diminish functionality. - Advanced Features Limited to Paid Plans:
Certain advanced features, such as tracking responses to multiple options, are only available in paid plans, limiting functionality for free users. - Interface and Navigation Issues:
Some users find the interface somewhat basic and unappealing, and recent changes.
Acuity Scheduling offers a robust and user-friendly platform tailored for recruiters who need precision and flexibility in interview scheduling. Known for its comprehensive customization options, Acuity lets you set availability, buffer times, and appointment types to fit your recruitment process perfectly. What makes Acuity stand out is its ability to handle complex scheduling scenarios, such as multi-step interviews or team-based hiring, with ease.
Pricing:
- Emerging Plan: $16/month. Includes client self-scheduling, unlimited services/appointments, 1 bookable calendar, payment processing, confirmation/reminder emails, and automatic time zone conversion.
- Growing Plan: $27/month. All Emerging features plus up to 6 bookable calendars, text reminders, bundled appointment packages, memberships/subscriptions, and gift certificates.
- Powerhouse Plan: $49/month. All Growing features plus HIPAA compliance, up to 36 bookable calendars, multiple time zones, custom API & CSS, and no “Powered by Acuity” branding.
- Enterprise Plan: Custom pricing. All Powerhouse features plus unlimited bookable calendars, unlimited scheduling pages, a dedicated account manager, and additional APIs.
Pros:
- Flexible Appointment Types: Acuity supports various appointment formats, including in-person interviews, virtual consultations, and group sessions, accommodating diverse recruitment needs.
- Integrated Payment Processing: While primarily used for client appointments, Acuity’s payment integration can facilitate fee-based interview services, such as skills assessments or workshops, streamlining the payment process. The platform integrates with popular payment processors like Stripe, PayPal, and Square, enabling recruiters to manage payment collection directly through the system.
- Automated Time Zone Conversion: Acuity automatically adjusts appointment times to each user’s time zone, ensuring clarity and reducing scheduling errors for international candidates.
- HIPAA Compliance: For companies operating in regulated industries like healthcare, Acuity offers HIPAA-compliant scheduling options. This ensures that sensitive candidate information, such as health-related qualifications or other private data, is handled securely and in compliance with strict data privacy laws.
Cons:
- Limited Customization Without Coding:
While Acuity offers a range of pre-set templates and customization options, deeper personalization, such as creating custom workflows or advanced integration with other systems, often requires technical knowledge or coding skills. Non-technical users might find it difficult to tailor the system beyond basic settings - Customer Support Limitations:
Users have noted that Acuity’s customer support is not always readily available. The platform lacks robust 24/7 support options, which can be problematic for businesses operating in different time zones or needing urgent troubleshooting during recruitment deadlines. - Limited Payment Processor Integrations:
Although the payment processing feature is a strength, its integration capabilities are limited to a few providers, like PayPal and Stripe. This can be restrictive for recruiters who want to use other payment platforms or need support for more localized payment processors. - Pricing Concerns:
While Acuity’s robust features justify its pricing for some users, others—especially small businesses—find the subscription fees steep when additional features or premium plans are required.
GoodTime redefines interview scheduling by focusing on building meaningful connections between candidates and interviewers. Unlike traditional tools, it uses AI-driven insights to match candidates with the right interviewers based on skills and availability, creating a personalized experience. Designed for high-volume and team-based recruiting, GoodTime excels in automating panel interviews, streamlining reschedules, and managing interviewer bandwidth.
Pricing:
Custom pricing based on company size and needs.
- The Starter Plan: The plan offers automated interview scheduling, tools for managing interviewer training, self-serve scheduling for candidates, and connections with Applicant Tracking Systems (ATS).
- Professional Plan: Everything in the Starter plan plus increased limits on tags, templates, training paths, Candidate Pulse surveys, and confidential role support.
- Enterprise Plan: Everything in the Professional plan plus unlimited tags, templates, and training paths, event scheduling, Amazon S3 data export, API data access, custom security assessments, and priority technical support.
- Pricing: Specific pricing details are not provided; plans include various features to automate interview scheduling and management.
Pros:
- Customizable Interviewer Tags: GoodTime allows recruiters to create custom tags for interviewers, enabling them to group individuals based on expertise, role, or other criteria. You can now streamline the process of matching candidates with interviewers who have the relevant skills or experience, ensuring more effective and meaningful interviews.
- Interviewer Training Paths: The platform includes robust interviewer training tools, with over 30,000 users reportedly enrolled. This ensures consistent interviewer performance across teams by standardizing best practices and providing ongoing training resources.
- Customization Options: With personalized scheduling links, branded templates, and the ability to customize workflows, GoodTime caters to diverse business needs. This flexibility helps organizations align their interview processes with company branding and operational requirements.
Cons:
- Learning Curve: Some users report challenges during the initial setup phase, as the platform’s numerous features can feel overwhelming. While the system offers robust functionality, navigating and mastering its tools may require additional time and training.
- Pricing Concerns: The cost of GoodTime can increase significantly as organizations add more team members. This pricing model may pose challenges for smaller companies or those looking to scale up their recruitment efforts without incurring high additional costs.
- Limited Mobile Interface: The mobile version of GoodTime lacks the same level of usability and intuitiveness as its desktop counterpart. This limitation can hinder recruiters who need to manage scheduling on the go
- Complex Setup for Multiple Appointment Types: Configuring various interview types and durations can be a time-consuming and complicated process. Organizations managing diverse recruitment scenarios might find the setup effort-intensive, especially compared to other platforms offering more straightforward configuration options.
Oncehub is a robust scheduling tool that caters to recruiters needing advanced customization and team collaboration. Its standout feature is its ability to handle complex scheduling workflows, such as multi-stakeholder interviews and cross-time zone coordination, with ease. Oncehub integrates seamlessly with calendars, CRMs, and video conferencing platforms, ensuring a smooth end-to-end scheduling experience. It also offers detailed customization options, allowing recruiters to tailor availability, booking rules, and notifications to fit their specific hiring processes.
Pricing:
- Basic Plan (Free): Includes one user and one booking link, calendar integrations, video integrations, standard email reminders, and a booking calendar landing page.
- Schedule Plan ($10/seat/month): Adds unlimited booking links and meetings, customizable email and text notifications, Salesforce and HubSpot integrations, advanced customization, and 24/7 email and live chat support.
- Route Plan ($19/seat/month): Includes all Schedule features plus unlimited forms and submissions, routing based on form answers, round-robin scheduling, and website embed or landing page routing form.
- Engage Plan ($39/seat/month): Includes all Route features plus unlimited chatbots and conversations, no-code rule-based conversation flows, live chat, instant call and scheduling channels, and AI-powered conversations.
Pros:
- Seamless Calendar Integration: OnceHub integrates smoothly with popular calendar systems, including Google Calendar and Microsoft Outlook, ensuring that appointments are synchronized in real-time.
- Automated Scheduling: The platform automates the entire scheduling process, eliminating the need for repetitive back-and-forth emails or calls to confirm meeting times.
- Customizable Booking Pages: OnceHub allows users to create highly personalized booking pages that reflect their brand identity. This includes custom logos, colors, and content, helping organizations present a professional and consistent image to candidates and clients during the scheduling process.
Cons:
- Complex Customization: While the platform offers robust customization options, users have reported that modifying email templates or advanced settings can be overly complex. Deviating from standard parameters might cause unintended issues in the future, requiring technical expertise to resolve.
- Client Confusion: Some clients have experienced difficulty navigating the system to configure schedules or adjust their availability, leading to frustration and potential scheduling errors.
- Syncing Issues: Some users have reported problems with calendar integrations, which can lead to missed or duplicated appointments. Zoftware Hub
- Learning Curve: While basic setup is straightforward, mastering advanced features may require additional time and support. TrustRadius
YouCanBook.me stands out with its simplicity and focus on self-scheduling, making it an ideal tool for recruiters who value efficiency. Its unique strength lies in its highly customizable booking pages, allowing recruiters to create a seamless, branded experience for candidates. Features like personalized booking links, automatic time zone detection, and custom workflows ensure that even global scheduling is hassle-free.
Pricing:
- Free Plan ($0/month): Includes 1 calendar connection and 1 booking page, suitable for basic scheduling needs.
- Individual Plan ($7.20/month): Offers 2 calendar connections and 2 booking pages, with additional customization options for a more personalized scheduling experience.
- Professional Plan ($10.40/month): Includes 6 calendar connections and 10 booking pages, advanced features like unlimited booking form questions, and tracking with Google Analytics.
- Teams Plan ($14.40/member/month): Provides multiple calendar connections and booking pages per team member, with features for team management and role-based access.
Pros:
- Customizable Branding: The platform offers customizable branding options. YouCanBook.me allows users to design booking pages that align with their brand, including logos, colors, and messaging.
- Customizable Booking Pages: Users can fully tailor their booking pages to provide a consistent look and feel for clients. Options include adjusting layouts, adding custom fields, and crafting unique messages for a personalized booking experience.
- Time Zone Detection: The software automatically detects and adjusts for different time zones, facilitating seamless scheduling for international clients.
Cons:
- Limited Customization in Forms: While the platform allows some degree of customization, it currently does not support conditional logic (If answered “YES” then display “A”) in booking forms. This limitation can make it harder to create dynamic forms that adjust based on user inputs, restricting flexibility for complex use cases.
- Manual Entry for Email Addresses: Email address management can be tedious, as there is no option to import addresses from external files such as spreadsheets or CSVs.
- Billing Structure Concerns: Recent changes to the billing model, which now charges based on the number of linked calendars, have raised concerns among users. This structure may discourage the use of multiple calendars or require careful planning to avoid unexpected costs.
- Lack of Vacation/Away Time Feature: Users cannot block vacation or away times directly within the platform. Instead, these adjustments must be managed through calendar integrations, which can be inconvenient and prone to errors if not handled carefully.
Designed for modern hiring, HireVue’s standout feature is the integration of on-demand video interviews, enabling candidates to record responses at their convenience while saving recruiters valuable time. HireVue’s AI-driven insights further help hiring teams assess candidate potential quickly and objectively.
Pricing:
- Essential Plan: Starts at $35K, includes Live Video Interviewing, On-Demand Interviewing, Customizable Branding, Single Language Configuration, Interview Guides, with add-ons for Automated Scheduling, Chatbot, and Text-to-Apply.
- Enterprise Plan: Starts at $75K, includes all Essential features plus Automated Scheduling, Chatbot, Text-to-Apply, Pre-built ATS Integrations, Role-based Assessments, Multiple Brand Themes, Multilingual Configuration, Benchmark Analytics, and Assessment for Potential.
- Premium Plan: Custom Pricing, includes all Enterprise features and the most comprehensive set of features, including all add-ons and additional capabilities.
Pros:
- User-Friendly Interface: HireVue’s interface is consistently lauded for its intuitive design. Both recruiters and candidates can easily navigate the platform without extensive technical knowledge.
- On-Demand Interviewing: The platform offers on-demand interviews, allowing candidates to record responses at their convenience, which accelerates the screening process for recruiters.
- Integration Capabilities: HireVue integrates seamlessly with various calendar systems and applicant tracking systems (ATS), allowing recruiters to streamline their workflows and manage hiring pipelines more effectively.
- AI-Powered Assessments: HireVue leverages advanced AI to analyze candidate responses, including speech patterns and facial expressions. These AI-driven insights help recruiters make data-informed decisions, reducing bias and improving hiring outcomes.
Cons:
- Technical Issues: Some users have reported technical problems during interviews, such as poor video or audio quality, which can hinder the candidate experience.
- Integration Limitations: While HireVue integrates with various systems, certain integrations may require manual workarounds, potentially affecting efficiency.
- Customization Constraints: Users have noted limitations in customizing email templates and interview questions, which can impact the personalization of the recruitment process.
- Candidate Experience Variability: Some candidates may find the lack of real-time interaction in on-demand interviews less engaging, potentially affecting their perception of the hiring process.
Paradox revolutionizes interview scheduling with its AI-powered assistant, Olivia, designed to automate and simplify recruitment workflows. What sets Paradox apart is its conversational AI, which engages candidates through natural, real-time interactions—scheduling interviews, sending reminders, and handling reschedules effortlessly. Olivia works 24/7, allowing candidates to self-schedule interviews at their convenience while seamlessly syncing with recruiters’ calendars and ATS platforms.
Pricing: Pricing is available upon request.
Pros:
- Multilingual Support: Paradox’s Olivia chatbot can communicate with candidates in over 100 languages, offering a truly global experience. This feature enhances accessibility for international candidates and improves their engagement in the recruitment process.
- User-Friendly Interface: Paradox’s platform is designed with simplicity in mind. The intuitive interface enables recruiters to easily manage interviews, candidate communications, and workflows.
- Seamless Integration: Paradox integrates seamlessly with existing applicant tracking systems (ATS) and calendars, allowing for a smooth and efficient workflow. This integration ensures recruiters can manage hiring tasks within the systems they are already using.
Cons:
- Limited Analytics Capabilities: The analytics offered by Paradox are relatively basic, and users have expressed a need for more robust data insights. This limitation may hinder recruiters looking to make data-driven decisions based on comprehensive analytics.
- AI Limitations in Complex Scenarios: While Olivia excels in handling standard recruitment tasks, such as scheduling and basic candidate interactions, it may struggle with more complex candidate queries that require human intervention.
- Customization Constraints: Users have pointed out limitations in customizing workflows and responses. These constraints can affect how personalized the recruitment process feels for candidates, particularly in more specialized or high-touch roles.
Ashby is a comprehensive recruiting platform that combines applicant tracking, scheduling, and analytics to optimize the hiring workflow. It simplifies scheduling multi-day panel interviews across time zones, ensuring a seamless experience for both candidates and recruiters.
Pricing: Customizable by company size, Foundation Plan for a 1~10 employees company starts at $300/month
Pros:
- Comprehensive Reporting: The platform provides top-notch reporting capabilities, allowing users to create detailed reports and dashboards for data presentation.
- All-in-One Solution: By combining applicant tracking, scheduling, analytics, and CRM functionalities in a single platform, Ashby eliminates the need for multiple tools. This holistic approach simplifies workflows, reduces tool-switching, and ensures seamless collaboration across hiring teams.
Cons:
- Occasional Overwhelming Data: Some users find that the abundance of data can be overwhelming, especially when deep into a candidate’s profile.
- Implementation Effort: Setting up Ashby demands significant effort, particularly for teams that lack a defined hiring process or are transitioning from simpler systems. Proper onboarding and alignment are crucial to fully leverage the platform’s capabilities.
Hellohire is an AI-driven platform that simplifies the recruitment process by handling candidate screening, engagement, and scheduling, allowing recruiters to focus on other aspects of hiring.
Pricing:
- Individual Plan: $249/month, billed at $2,988/year. Includes 1 user, 10 jobs, and 100 candidates per month.
- Team Plan: $499/month, billed at $5,988/year. Includes 3 users, unlimited jobs and candidates, integrations, a dedicated account manager, and personalized onboarding and training.
- Enterprise Plan: Customized pricing. Includes unlimited users, unlimited jobs, unlimited candidates, integrations, a dedicated account manager, and personalized onboarding and training.
Pros:
- AI-Powered Interview Assistance: The platform includes an AI co-pilot that assists during interviews by automating repetitive tasks and providing real-time insights, such as candidate-specific suggestions or flagged responses.
- Virtual Waiting Room: Candidates benefit from a virtual waiting room where they can see their position in the interview queue and access pre-interview resources like informational videos. This feature not only reduces perceived wait times but also ensures candidates remain engaged and informed while waiting.
Cons:
- Technical Issues: Users have reported occasional technical challenges, such as difficulties with microphone permissions, laggy video quality, and sporadic audio disruptions. These issues can interfere with the smooth flow of interviews and create a less-than-ideal experience for candidates and recruiters alike.
- Limited Post-Interview Features: While Hellohire excels in the interview phase, users have expressed a need for additional post-interview functionalities, such as candidate feedback forms or built-in analytics tools, to enhance the overall recruitment process.
- Dependence on Stable Internet Connection: As a virtual platform, Hellohire relies heavily on a stable internet connection for optimal performance. This dependence can be a drawback in regions with inconsistent or poor internet connectivity.
Setmore offers a free platform that displays interview schedules in real-time across multiple devices. Beyond interviews, it functions as a comprehensive appointment booking platform, simplifying scheduling for businesses and professionals.
Pricing:
- Free Plan: $0/month for up to 4 users. Includes 200 appointments, payment acceptance, custom booking page, mobile apps, custom notifications, email reminders, and app integrations.
- Pro Plan: $5/month per user for 1-2 users (58% discount). Includes unlimited appointments, payment acceptance, custom booking page, mobile apps, custom notifications, SMS/email reminders, pro integrations, recurring appointments, 2-way calendar sync, and branding removal.
- Team Plan: $5/month per user for unlimited users (44% discount). Includes all Pro features: unlimited appointments, payment acceptance, custom booking page, mobile apps, custom notifications, SMS/email reminders, pro integrations, recurring appointments, 2-way calendar sync, and branding removal.
Pros:
- Customizable Booking Page: Setmore allows businesses to create a personalized booking experience by tailoring their booking pages with services, staff profiles, and branding elements to maintain a consistent client-facing interface.
- Multi-Platform Accessibility: With both desktop and mobile applications, Setmore enables users to manage appointments anytime, anywhere. The mobile app is particularly valuable for business owners and staff who need to stay connected on-the-go, offering full functionality for scheduling, rescheduling, and notifications.
- Integration Capabilities: The platform integrates with various third-party applications, including social media platforms, enabling seamless appointment booking through multiple channels.
Cons:
- Limited Advanced Features: While Setmore is user-friendly and highly functional for basic scheduling, some users have noted the lack of advanced features such as in-depth reporting, complex workflow automation, or conditional scheduling options.
- Integration Challenges: Users have reported occasional issues with calendar integrations, such as syncing errors with Google Calendar, which can affect appointment accuracy.
To Conclude…
We’ve just explored some rising interview scheduling software to get your recruiting team ready for 2025, highlighting their strengths and weaknesses. Of course, the “best” tool depends on your specific needs, goals, and budget. But for today’s recruiters, adopting some form of scheduling software is practically essential.
